Good communication is a key to success in any endeavor.
Yet in the business world, there’s often the sort of “failure to communicate” referenced in the movie Cool Hand Luke. That failure in the movie resulted in the premature demise of the hero.
In real life, when leaders are unclear about their expectations, employees often muddle through blindly, work at cross-purposes or pursue unintended, unproductive directions. The result is poor organizational performance, if not an early obituary for the leader and his or her vision.
“Ambiguity is pervasive in every organization but is rarely recognized and poorly remedied, keeping organizations from achieving success,” says customer strategist and executive coach Robin Lawton, author of Mastering Excellence: A Leader’s Guide to Aligning, Strategy, Culture, Customer Experience & Measures of Success.
For example, most business leaders will say their top priorities include service and customer satisfaction. Yet seeking improvement in those areas without being clear on what you mean by them “is a fool’s errand,” Lawton says.
To make the journey from ambiguity to clarity, he says, leaders need to:
Define what “service” means
Ask any 10 employees, representing different levels and functions, for their one-word definition for service. You are likely to find at least eight unique responses. “If we can’t even agree what service means, how will we achieve excellence?” Lawton asks. He goes on to say ” define all work as products” that can be unambiguously characterized, measured and improved. This focuses on deliverables, not activity.
Know who the customers are
Ask those same employees who “the customer” is. You will get a similar lack of consensus. Who is to be satisfied? Are all customers equal in priority? How does ambiguity affect performance of the employee, the department and the enterprise? Lawton says the solution is to “identify which of three roles a person can play with any product: end-user, broker or fixer.” Empower and seek to satisfy end-users first.
Make sure there’s a customer satisfaction policy
If customer satisfaction is a top priority of leadership, is there a customer satisfaction policy? “Sadly, I’ve found in over 30 years of cultural transformation work that fewer than 2 percent of organizations can answer yes to this,” Lawton says. “They do have policies on hiring, money management, quality, supplier selection, cost control and myriad other issues. But not on customer satisfaction. With no policy on it, how important can satisfaction really be?”
Ambiguity can cause chaos, confusion, conflict and unproductive competition in an organization, Lawton says. Leaders can take a first step to uncovering sources of ambiguity in five minutes, he says, by completing a free self-assessment he offers. The insights can be immediately applied.
Robin L. Lawton is an author, leadership strategist, executive coach, customer advocate, and motivational speaker. He coined the term “customer-centered culture,” and his “C3” methodology has enabled numerous organizations to achieve rapid and significant growth. His work has been referenced by authors and experts in areas such as business excellence, leadership, customer experience and innovation.